Navy League of Canada

Form Disclaimer

Volunteer Registration Form

In the interest of protecting our Cadets and Volunteers. The Navy League of Canada has established a Volunteer Screening Program, in conjunction with our partner, the Canadian Forces.
All information collected as part of the Navy League’s Volunteer Screening is considered confidential and is only used for the purpose of processing new volunteer applications.
If you have any questions about our Volunteer Screening Program, please call the National Office at: 1–800–375–6289 or visit The Navy League of Canada | Volunteer

Who must be a screened volunteer?
Any individual (prospective employee, Navy League member or volunteer) who will or may have direct contact with Navy League Cadets or Royal Canadian Sea Cadets.
Along with an applicant’s application the following supporting documents must also be supplied prior to processing all new candidates

A Canadian Police Records Check (PRC) with the Vulnerability Sector Screening (VSS).
Photocopies of two pieces of official identification, one of which must include a photo.
One recent photograph (taken within the last 3 months) of yourself.

How an applicant’s supplied personal information is used:
Basic information is recorded on our secure National Volunteer Screening Database which is used to track the approval of our screen volunteers. Upon approval, a Navy League Volunteer clearance may be approved for a maximum of five (5) years at which time a “renewal application” will need to be submitted. Your name may be shared with an applicable local branch or division as needed. Your name and address will not be distributed to any third party for commercial entity for unauthorized usage.

Additional Information:
Please note that as a condition of an individual’s approval as a Screened Navy League Volunteer. Additional documentation such as code of conduct, confidentiality and training may be required at the discretion of The Navy League of Canada.

In the interest of protecting our Cadets, the Navy League of Canada has established a Volunteer Screening Program, in conjunction with our partner, the Canadian Forces. All information collected for this program will be kept confidential. If you have any questions about our Volunteer Screening Program, please call the National Office at: 1–800–375–6289 or visit https://navyleague.ca/volunteer

Who has to fill out this form?
Any person (prospective employee, member or volunteer) who will have, or may have, direct contact with Navy League Cadets or Sea Cadets. There are two exceptions:

Volunteers who occasionally drive cadets to and from organized activities do not need to be screened. The Navy League has incorporated a Driver’s Log that records basic information and provides specific safety instructions for Drivers and Cadets.
Volunteers seeking to renew their screening status should complete form NL(302)E.

What supporting documents do you require?
To complete your application, we will require:

A Canadian Police Records Check (PRC) with the Vulnerability Sector Screening (VSS)
Photocopies of two pieces of official identification, one of which must include a photo
One recent photograph (taken within the last 3 months) of yourself.

What happens to this information?
Branches and Divisions may keep a copy of the first page only. The completed application will be archived at the National Office. After five years, you must renew your screening. Basic tracking information is recorded on our secure Volunteer Screening Database. Your name may be shared with other youth organizations, but only for the purpose of volunteer screening. Your name and address will not be distributed to any third party for commercial or unauthorized usage.

Section 1 - Personal Information

Surname*

First*

Middle

Address*

City*

Province*

Postal Code*

Phone Number*

Email*

Volunteer Category Branch NL Officer Other

Page 1 of 5

Section 2 - Historic Information
Date of Birth (mm/dd/yyyy)*	Maiden name or Former names*
Place of birth
City*	Province*
Country*
Previous Address (if less than one year at your current address)
Street Address	City
Province	Postal Code

Section 3 - Where did you hear about the Navy League Cadet program?

Section 4 - Previous Experience
Do you have any experience working with youth? (include Cadet experience)? Yes No
If you answered ‘Yes’ above, please detail your experience here:
Years (i.e. 90-95)	Organization	Age Group
Do you have experience working with Volunteer organizations? Yes No
If you answered ‘Yes’ above, please detail your experience here:
Years (i.e. 90-95)	Organization	Position
Have you ever been in the military? Yes (Active) Yes (Inactive) No
If you answered ‘Yes’ above, please detail your experience here:
Years (i.e. 90-95)	Branch/Trade	Rank
Years (i.e. 90-95)	Branch/Trade	Rank

Page 2 of 5

Section 5 - References (Individuals listed should be professional references.)
First Reference
First Name*	Last Name*
Phone Number*	Email
Relationship to You*
Second Reference
First Name*	Last Name*
Phone Number*	Email
Relationship to You*
Third Reference
First Name*	Last Name*
Phone Number*	Email
Relationship to You*

Page 3 of 5

================ The following section will need to be signed after this form is submitted and printed ================

Sections 6 on this page must be filled out and signed before handing in your complete volunteer registration package to your corps Volunteer Screening Coordinator

Section 6 - Volunteer Acknowledgement and Attestations
I, hereby confirm that all information contained within this application is factual and completed to the best of my ability. Yes
I, permit The Navy League of Canada, or its agents, to interview any of the contacts listed in my application. Yes
I, also understand, that The Navy League of Canada reserves the right to accept or decline my services for any reason, except for those prohibited by the Canadian Charter of Rights and Freedoms. Yes
If accepted as a Navy League Volunteer, I recognize the safety and well-being of cadets as my foremost responsibility. Yes
I, hereby, agree that I will immediately advise the Navy League of Canada, after the signing of this form, if I am charged with an offence. Yes
I have received and reviewed the NL 22 – Harassment, Workplace Violence and Child Abuse Prevention Policies. Yes
Signature Date

Section 7 - Registration Completion Requirements
Prior to selecting SUBMIT. Please print a copy of this application and bring it to your local Navy League volunteer screening coordinator along with the following supporting documents. A Canadian Police Records Check (PRC) with the Vulnerability Sector Screening (VSS) Photocopies of two pieces of official identification, one of which must include a photo One recent photograph (taken within the last 3 months) of yourself.

Section 7 - Registration Completion Requirements

Prior to selecting SUBMIT. Please print a copy of this application and bring it to your local Navy League volunteer screening coordinator along with the following supporting documents.

A Canadian Police Records Check (PRC) with the Vulnerability Sector Screening (VSS)
Photocopies of two pieces of official identification, one of which must include a photo
One recent photograph (taken within the last 3 months) of yourself.

Page 4 of 5

FOR INTERNAL USE ONLY

Branch Recommendation	Division Recommendation
Identification Check (photocopies enclosed) PRC/Criminal Check Verified Photograph obtained Personal Interview completed Reference Checks completed Recommended Not Recommended	Application Complete Interview with Branch Screening Coordinator Other Cadet Leagues Confirmed Recommended Not Recommended
Comments	Comments



Print Name (Screening Coordinator) Telephone#	Print Name (Screening Coordinator)
Signature	Signature
Date	Date
Print Name (Branch President) Telephone#	Print Name
Signature	Signature
Date	Date
Issue Card to Branch Division	Name and Position
Address	City Province
Postal Code	Phone Number

Page 5 of 5

Navy League of Canada

Form Disclaimer

Volunteer Registration Form

FOR INTERNAL USE ONLY

Processing Request